Short-term rental bookkeeping

Know what each property actually nets.

Payout reconciliation, a P&L for every property and occupancy tax tracking for vacation rental owners and managers from Topsail to Sunset Beach. One flat monthly fee.

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Sound familiar?

Great bookings. Murky numbers.

Payouts don't match your bookings.

Airbnb and Vrbo deposit net payouts after fees, refunds and adjustments. Record only the deposit and you lose track of your real revenue and what the platforms took.

You can't see which property earns its keep.

Cleaning, supplies, repairs and utilities for every unit run through the same accounts, often a personal card. Gross bookings look fine; net profit per property is a guess.

Occupancy tax is a monthly chore.

Some coastal towns expect a report every month, even when a property sat empty. Working out what's owed from platform statements eats an evening every time.

What you get

Books built around your properties.

  • A P&L for every property

    Income and expenses tracked by unit in QuickBooks, so you see what each property nets, not just your combined total.

  • Platform payout reconciliation

    Gross bookings, platform fees, cleaning fees and refunds recorded separately and matched to each Airbnb, Vrbo or direct-booking payout.

  • Occupancy and sales tax tracking

    What you collected and what you owe, organized each month so filing takes minutes. Sales tax tracking is an add-on at $75+/month; filing stays with you or your CPA.

  • Monthly reconciled books

    Bank and card accounts reconciled every month, with a plain-English summary on the same date each month.

  • Personal and business kept apart

    Supplies and repairs bought on the wrong card get caught and categorized, so nothing deductible slips through.

  • Clean handoff to your CPA

    Year-end records organized by property for your Schedule E or business return. Tax preparation stays with your CPA.

Before tax season

Behind on your rental books? Catch up before tax season.

Catch-up bookkeeping starts at $75 per month of records, with a free quote up front from your statements. A few months behind or the whole season, you'll know the price before any work begins.

Get a Free Catch-Up Quote

Pricing

Flat monthly fees. No contracts.

Your price depends on monthly transaction volume and is confirmed on a free call. Cancel anytime with 30 days' notice. Owners with one or two properties usually start with Basic; managers and multi-property owners choose Standard.

Basic

$250+/month

For owners with one or two properties.

  • Bank & credit card reconciliation
  • Transaction categorization
  • Monthly profit & loss statement
  • Clean books ready for your CPA
  • Plain-English summary every month
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Most Popular

Standard

$450+/month

For multi-property owners and managers.

  • Everything in Basic
  • Monthly balance sheet
  • A/R and A/P aging reports
  • Payroll processing (up to 5 employees)
  • Monthly 30-minute check-in call
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CFO Lite

$750+/month

For portfolios planning the next purchase.

  • Everything in Standard
  • Monthly cash flow statement
  • Budget vs. actual with commentary
  • Quarterly strategy call
  • Annual CPA handoff package
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Common add-ons for rentals: sales and occupancy tax tracking ($75+/month), QuickBooks setup or cleanup ($200+ flat), 1099 preparation for cleaners and contractors ($25+ each).

Free books review

Let's see where your books stand.

Tell me a little about your rentals. I'll reply within one business day with next steps and a time for a free 30-minute call. No obligation.

  • Local to Wilmington, NC
  • QuickBooks ProAdvisor certified
  • You work directly with me, Ethan

Prefer to pick a time now? Book a call on my calendar or call (910) 248-3418.

I reply within one business day.